Microsoft Office for Free

Microsoft Office comes in several flavours. You can still buy a license for one PC. However, Microsoft would like you to buy a subscription. 

The single PC license still exits. It lets you use the Office applications on one PC. That's it. If your PC ends it's life so does your license. This is how many people used Office applications at home. They bought a copy of Office, usually at a discount, when they bought a PC. It got to the point where retailers just added in the cost and people assumed that Office applications were part of Windows. That was both good and bad. If consumers kept their PC for 5 years they never paid Microsoft any more cash. They also didn't get any enhancements from later versions. Suddenly they might get an Excel spreadsheet or a Word file with gibberish in the middle. A sign that a later version inserted a new type of data. 

A single PC license would cost quite a bit but it lasted for years. Students got lower prices that hooked them in to Office applications whether they used a PC or a Mac. Office across different devices became a larger business than Windows itself as the PC market declined and mobile devices took centre stage. 

Microsoft would prefer you bought a subscription. The subscription model is now branded Microsoft 365 Family. For a fixed monthly or annual fee you can have Office software for multiple people in your family for multiple devices with a large amount of cloud storage. The price over three or four years across the 6 permitted users and devices is significantly less the old model of upfront cash. You also get continuous upgrades and security updates. If you shop around on websites that highlight deals you can buy at an even cheaper rate. 

However, what if you really don't have much money? What if you rarely need a productivity application suite like Office? There is a way of getting Office for free. It's not all of the Office suite you can pay for but it's free. If you have a Microsoft Account (MSA) then you can go to Office.com and login for the web based version of Office. You may already have a Microsoft Account. Its any email address for outlook.com, hotmail.com, msn.com or any other of the Microsoft services. You get a 15gb Onedrive space to store your documents and web access. Its what Google offer with docs and drive. The difference being you can create and use Office like paying customers. 

Consumers often don't realise there is a free option for Office. There is. For most people it may be all you need. 

Gmail does Teams

It might seem strange but you can now use Microsoft Teams for free with a Gmail address. Yes, Gmail.

Teams is Microsoft's collaboration tool for enterprises, small businesses and now for individuals. It allows you to create a team of people collaborating on a project. It also contains the ability to have video conferencing. 

Up until now the "free tier" required you to have Microsoft account based on one of the free Microsoft email addresses such as Hotmail, Outlook.com or live.com. A new step by step video allows you to create a Team based on a Gmail address. 

Teams is becoming an application platform of it's own, linking into a variety of Microsoft services and third party cloud applications. I am sure the idea is to lock people into Teams and then sell other subscription services. However, as a free service now people can benefit from Microsoft's experience in the area of business applications, privacy and security. 

Mixer and Microsoft Retail Stores Closing

Last week Microsoft announced that it was closing its retail store presence and Mixer, it’s game stream service. The timing is probably related to the end of the Microsoft financial year on 30^th June 2020 more than any deep sense of timing.

Both of these closures are heavily focussed in the consumer market. Retail stores are normally for people to buy products and Mixer was acquired to provide a service for gamers. Microsoft has spent recent years focussing on cloud based business services rather than everyday consumers so these areas of its business were outliers.

Retail stores were primarily in the USA with just a small number at “flagship locations”. Most notably London, which opened in 2019. The flagship locations are going to continue as “experience centres”. I am assuming that this will mean no actual products are going to be sold but rather as places to get the Microsoft brand on display.

Mixer has struggled in the streaming and esports space. The market leader is Twitch, owned by Amazon, and both Google and Facebook have a presence. Microsoft spent millions on attracting high profile streamers but could not make it work.

Microsoft profits continue to soar with its business customers and, other than Xbox gaming, it has failed time and time again to create attractive consumer offers.

No good news in these announcements. 

Apple WWDC 2020

WWDC is the Apple World Wide Developer Conference.  Apple now makes most money from the iPhone, wants the Ipad to be taken seriously as a laptop replacement and still has a tiny share of the personal computer market. 

WWDC is an annual event for people who create the software, make money from the iPhone app store and “live” in the Apple ecosystem of devices. 

Apple also want even more control of their devices. For this reason they have decided to accelerate the impact of making their own chips for devices. In the next two years Apple will move the Mac from Intel chips to ARM based chips that they design. 

On the other hand the iPhone will get the ability to actually customise more of the experience bringing “widgets” and allowing users to set a default browser and mail application. Not revolutionary but annoyances for iPhone users. 

Apple always announce these things as “world changing”. Mostly it’s catch-up. Android has allowed many more configuration options for years and is more a fundamental part of the operating system than just a feature. Microsoft has been dabbling with ARM chips in PCs since 2012 with limited success. Microsoft always felt constrained by their huge customer base depending on Intel compatibility. Apple have never felt constrained to just flip to a new paradigm on their PCs but announce their slow motion moves on mobile as a revolution. The reason for the difference is volume. Get it wrong on the Mac and it doesn’t affect too many people and the bottom line won’t be hit. Get it wrong on mobile and then you hit your largest customer base. 

The new IOS 14 comes out in the autumn. The new Macs will start arriving at the end of 2020. 

Time travel in lockdown

Lockdown Metro

Time travel is becoming possible. Not literally but metaphorically. The lockdown process has accelerated technology changes that were already sitting there waiting to happen.

Working from home is the most obvious example. Before coronavirus (BC) we were in a situation that some people did work from home but it was nowhere near a majority that could. There will always be jobs that can’t be done from home but the creation of a knowledge economy has made homework possible. With a laptop, phone and website you can start a small business from your house. Call centres have had part time staff logging in from home. Some staff would work from home when they couldn’t get into the office.

The barriers to home working have rarely been technological. Some managers felt they needed to see their staff working. Some staff wanted a firewall between work life and home  so work didn’t become 24x7. There was also the social aspect of work. The simple idea that you meet people and exchange ideas. The combination of these factors has slowed adoption of working from home.

Coronavirus has turned a lot of this upside down. Companies are looking at how many people they can have in an office with social distancing. Workers are now thinking about the safety of commuting and travel with the same constraints. Technology has moved quickly to enhance video meetings and respond to the needs of home work. We are literally seeing developments that could have taken years happening in 12 weeks.

 

Consumers have also accelerated change. With handling of cash being a way of passing around the virus many more businesses are preferring digital payment rather than cash. Many people have wallets of cash they haven’t used for weeks. Buses are encouraging more digital ticketing. The disappearance of the wallet with cash, which has been a trend for years, has gone on overdrive over the last few weeks.

While actual time travel is still science fiction our ability to accelerate change due to the pandemic seems to have genuinely moved some aspects of life years ahead in just a few weeks.

 

Hello!

Windows Hello is Microsoft’s answer to the problem of passwords. These days almost all smartphones allow you to unlock your device with face id or a fingerprint. All premium priced iphones have come with this for a couple of years. However going passwordless is not so common on a PC.

Some business PCs have supported logging in with a smartcard or fingerprint reader. However, security was originally quite alien to PCs. The first computers didn’t even need passwords. To get onto one the administrator had to know you and setup your account. Then as more people got access it became necessary to secure systems with passwords. PCs were not originally connected to networks and they went through a similar security transformation. A transformation accelerated by the internet.

Your user account name (username) is often public information. An email address is common. Your password is something you keep secret. These are your personal credentials. Unfortunately, people don’t easily create complex passwords that can’t be cracked. They will make it easy for themselves or use the same password on multiple systems.

To make accounts more secure there is multi-factor authentication. This is an additional step on top of a password. This can be a physical key that has to be plugged into a PC, an app on your phone or a text message with a code. All of these are being used.

Microsoft has developed Windows Hello that removes the need for a password. Windows Hello is a biometric identification process. A PC camera that meets the Windows Hello standard can be used or some other biometric element. One of the first devices to use Windows Hello was the Microsoft Lumia 950 smartphone. Most Microsoft Surface devices now support Windows Hello.

The cheapest way of getting your own PC to work with Windows Hello is with a USB fingerprint reader. This upgrade brings passwordless biometric id to your PC. As a driverless device you just plug it in and setup Windows Hello in settings. Once done you don’t have to type in a password.

I have been using this for a couple of days. It’s not revolutionary but it is convenient. For the price it’s a good PC upgrade.

Link to buy a USB Windows Hello FingerPrint Reader

WSL 2.0 - Windows Evolving

WSL 2.0 is the Windows Subsystem for Linux version 2.0. This release will come as part of the Windows 10 update for the first half of 2020. Expected to be called Windows 10 2004. The naming convention has been year and month for sometime with the 04 being April. As it is now May the actual name was a little optimistic but last minute fixes sometimes do this in the Microsoft world. 

The new WSL 2.0 brings a Microsoft built Linux kernel to Windows and, later this year, the ability to run Linux graphical applications in Windows. We are now approaching a world where desktop Linux may mean running Windows! 

Many of Microsoft’s open source critics are still living the world of Microsoft from 20 years ago. Former CEO Steve Balmer described Linux as “a cancer”. He meant that Microsoft made its money from software and giving it away undermines their business model.

However, things have changed. Microsoft is moving to cloud services. The world has gone mobile and the key operating systems are no longer based only on Windows. Developers have turned towards open source and re-usable code. Microsoft Azure hosts Linux as well as Windows. 

Microsoft would like developers to choose Windows PCs. So Microsoft bought GitHub, the developers choice of repository of source code. Now they have added a Linux subsystem within Windows to play well with web software development. The new Edge browser is part of the Chromium project. 

The latest move to WSL 2.0 is good news for developers. They can use Windows and Linux natively on one PC. New Windows apps will bring together development models of both Windows and open source. 

This won’t mean Microsoft abandoning Windows and being a Linux company. It does mean the next step in transforming Windows in a way that isn’t too scary for it’s main customer base – the enterprise.